Administrative Director
Founded in 2005, Casteliers is a presenter specializing in theatre and dedicated to the art of puppetry. The organization hosts an annual international festival and a regular season of programming, welcomes artists in residence, and offers a wide range of cultural outreach activities to citizens of all generations.
Job Description
Reporting to the Executive Director, the Administrative Director is part of the management team. They plan, supervise, and carry out all administrative, accounting, and financial operations of Casteliers. They ensure the integrity of internal processes, compliance with legal frameworks, and adherence to contractual commitments. This role is central to the smooth operation of the organization and actively contributes to fulfilling its mission.
Main Responsibilities
• Plan, supervise, and carry out all administrative, accounting, and financial operations
• Develop operating and project budgets in collaboration with the Executive Director, and ensure cost monitoring and control
• Manage day-to-day accounting (payroll, source deductions, taxes, accounts receivable/payable, bank reconciliations)
• Prepare documents for the annual audit and work with external auditors
• Negotiate, draft, and follow up on contracts and agreements (partners, artists, suppliers)
• Take part in the organization’s strategic financial planning
• Contribute to public and private fundraising efforts (drafting grant applications, reports, and participating in fundraising activities)
• Supervise the administrative team and support human resources management
• Implement, update, and enforce internal policies, standards, and procedures
• Produce required reports and ensure proper administrative and financial accountability
Candidate Profile
• Minimum five (5) years of experience in a similar position, ideally within a cultural organization
• Bachelor’s degree in administration, accounting, or a related field; training in human resources management is an asset
• Knowledge of accounting principles applicable to non-profits; experience with Sage 50 software is an asset
• Excellent knowledge of the Quebec cultural sector and its funding mechanisms
• Excellent written and spoken French; bilingualism (French/English) required
• Strong interpersonal skills and ability to collaborate with internal and external teams with diverse expertise
Key Skills
• Strong analytical and synthesis skills, with great attention to detail, accuracy, and compliance
• Integrity, autonomy, and a strong sense of responsibility
• Excellent organizational skills, ability to work under pressure, and negotiation skills
• Ability to implement strategic actions that support sound management and organizational growth
• Collaborative leadership and the ability to mobilize a team
Conditions
• Full-time position (28 to 35 hours/week, to be determined)
• Start date: October 2025
• Annual salary based on experience and current salary scale
• Option to work remotely two days per week
• RRSP contribution program
• Generous vacation policy
Please send your résumé and a cover letter no later than September 4, 2025, to dg@casteliers.ca.
Casteliers supports gender parity, equity, and diversity within its team. We encourage all individuals to apply if they believe they have the skills, knowledge, and abilities required for this position.
Interviews will take place in September 2025. Only selected candidates will be contacted.
